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13 Dec 2018

Secretary – Conveyancing

Cliffe Dekker Hofmeyr – Posted by admin Johannesburg,

Job Description

Company Name: Cliffe Dekker Hofmeyr
Job Category: Support
Job Location: Johannesburg, Gauteng, South Africa
Job Reference: Sec-RealEstate-2018

Qualifications and Experience

  • Matric/Grade 12
  • A paralegal, secretarial, or administrative diploma in conveyancing would be advantageous
  • At least five years’ experience in a similar environment, working on FNB Private Wealth/RMB Private Banking.
  • Should be proficient in Ghostconvey, AJS and Lotus Notes

Conveyancing Secretarial tasks

  • Acknowledging receipt of instructions
  • Scrutinizing instructions from the bank and complying with the conditions of loans granted
  • Drafting bond and transfer documents
  • Arranging consultations with clients
  • Preparing documentation and arranging for clients to sign
  • Ensuring that clients comply with conditions of sale and FICA requirements
  • Typing legal documents and correspondence
  • Updating electronic systems
  • Ensuring that financial aspects of the transaction are in order and collecting payment
  • Facilitating lodgement and registration

Administrative tasks

  • Maintaining an updated filing system
  • Following up on outstanding requirements and communicating with clients Attending to telephonic and email queries and requests from clients
  • Closing of files

Skills and Competencies

  • Good interpersonal and communications skills
  • Excellent secretarial and typing skills 
  • Strong organising skills, meticulous with a high attention to detail
  • Ability to work toward meeting tight deadlines in a highly pressurized environment
  • Taking Initiative and assuming responsibility for ensuring expeditious processing  of transactions

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